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Quotation Request Form (QRF) - broken down

Key inputs that must be supplied in a Quotation Request Form (QRF) for a Pre-Engineered Building (PEB) project are grouped below. If any of these items are missing the supplier cannot price or design the building accurately.
  1. General project data
    • Project / building name
    • Exact site address (affects wind & seismic codes, freight, taxes)
    • Intended use / occupancy category
    • Required delivery / erection schedule
  2. Geometry
    • Clear span width (outside-to-outside of main frames)
    • Building length (number of bays × bay spacing)
    • Eave height (bottom of knee connection to finished floor)
    • Roof slope (e.g., 1:10 or 2:12)
    • Required roof live load (kN/m² or psf)
    • Collateral loads (false ceiling, sprinklers, HVAC, lighting, etc.)
    • Floor live load (if mezzanine is requested)
  3. Cladding specification
    • Roof sheeting: single-skin or insulated sandwich panel, thickness, color coating, finish
    • Wall sheeting: same detail as roof, plus liner panel if required
    • Skylight / daylight panels area (if any)
  4. Environmental / code parameters
    • Basic wind speed (3-sec gust) or wind pressure
    • Seismic zone / design acceleration
    • Snow load (if applicable)
    • Temperature range for insulation calculation
    • Local building code and edition (IBC, Eurocode, IS 875, ASCE 7, etc.)
  5. Structural add-ons
    • Overhead crane: capacity, hook height, class of usage, runway length
    • Mezzanine: area, floor loading, column grid
    • Canopies / lean-tos: width, projection, height
    • Parapet height, fascias, gutters, downpipes
  6. Openings & accessories
    • Ridge vent or turbo vent area
    • Roll-up doors: clear opening width × height, quantity
    • Personnel doors: size, location, fire rating
    • Louvers / windows: size and quantity
    • Insulation: roof and/or wall R-value or U-value target
  7. Architectural finishes & extras
    • Color chart reference for roof & wall
    • Special coatings (e.g., food-grade, coastal environment)
    • Fire-proofing requirements
    • Internal partitions (if supplied by PEB vendor)
  8. Site constraints
    • Maximum truck length allowed to site
    • Crane reach restrictions for unloading / erection
    • Local welding restrictions or pre-approved vendors
  9. Commercial terms
    • Scope split (supply-only vs. supply-and-erect)
    • Applicable taxes, duties, freight responsibility
    • Incoterms (EXW, FOB, CIF, DDP, etc.)
    • Payment milestones
    • Performance bond / insurance requirements
Supplying all of the above in the QRF ensures the PEB supplier returns an accurate quotation, preliminary general-arrangement drawing, and a detailed BOQ without back-and-forth clarifications.
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