Quotation Request Form (QRF) - broken down

Key inputs that must be supplied in a Quotation Request Form (QRF) for a Pre-Engineered Building (PEB) project are grouped below. If any of these items are missing the supplier cannot price or design the building accurately. 

 

 

 General project data • Project / building name • Exact site address (affects wind & seismic codes, freight, taxes) • Intended use / occupancy category • Required delivery / erection schedule 

 

 

 Geometry • Clear span width (outside-to-outside of main frames) • Building length (number of bays × bay spacing) • Eave height (bottom of knee connection to finished floor) • Roof slope (e.g., 1:10 or 2:12) • Required roof live load (kN/m² or psf) • Collateral loads (false ceiling, sprinklers, HVAC, lighting, etc.) • Floor live load (if mezzanine is requested) 

 

 

 Cladding specification • Roof sheeting: single-skin or insulated sandwich panel, thickness, color coating, finish • Wall sheeting: same detail as roof, plus liner panel if required • Skylight / daylight panels area (if any) 

 

 

 Environmental / code parameters • Basic wind speed (3-sec gust) or wind pressure • Seismic zone / design acceleration • Snow load (if applicable) • Temperature range for insulation calculation • Local building code and edition (IBC, Eurocode, IS 875, ASCE 7, etc.) 

 

 

 Structural add-ons • Overhead crane: capacity, hook height, class of usage, runway length • Mezzanine: area, floor loading, column grid • Canopies / lean-tos: width, projection, height • Parapet height, fascias, gutters, downpipes 

 

 

 Openings & accessories • Ridge vent or turbo vent area • Roll-up doors: clear opening width × height, quantity • Personnel doors: size, location, fire rating • Louvers / windows: size and quantity • Insulation: roof and/or wall R-value or U-value target 

 

 

 Architectural finishes & extras • Color chart reference for roof & wall • Special coatings (e.g., food-grade, coastal environment) • Fire-proofing requirements • Internal partitions (if supplied by PEB vendor) 

 

 

 Site constraints • Maximum truck length allowed to site • Crane reach restrictions for unloading / erection • Local welding restrictions or pre-approved vendors 

 

 

 Commercial terms • Scope split (supply-only vs. supply-and-erect) • Applicable taxes, duties, freight responsibility • Incoterms (EXW, FOB, CIF, DDP, etc.) • Payment milestones • Performance bond / insurance requirements 

 

 

 Supplying all of the above in the QRF ensures the PEB supplier returns an accurate quotation, preliminary general-arrangement drawing, and a detailed BOQ without back-and-forth clarifications.